Effective Organization of Paperwork at Home

Organizing the clutter and removing the random knickknacks spread haphazardly in the house, can give you more workable vacant space. It will also leave you with a feeling of achievement and would bring peace of mind. Too good to be true, do it once and you'll know what I'm trying to say...
HomeQuicks Staff
The present generations' people, all over the world, are following an age-old proverb "Time is Money". We see both husband and wife working these days and reaching home late nights. They feel tired and lazy around on the bed. They don't take care of various documents such as electricity bill, cable bill, phone bill, newspaper bill etc., and many times end up misplacing them. Paying all these bills must be on their to-do list. They often forget and go looking for the lost paper, bill or receipt. Due to this, they often end up with apologies to bill collectors.
Some Important points that can help you overcome the problem of non organization of your work are:
1) The first thing a person has to do is that he should buy large number of folders to avail a proper place for all important documents.
2) Find out what you have to organize. Begin by collecting all papers stashed throughout your house and put them on a large table. This might include mutual fund reports, birth certificates, newspaper clippings, bank statements, car maintenance records etc.
3) Go through what you have collected and group documents of similar type together.
a) You can group the documents you need to refer constantly or in a month or so in one file. Such documents include credit card receipts, appointment information, theater tickets etc.
b) Group documents which you refer only once or twice in a year in one folder. It includes car maintenance records, financial papers, warranties, school files for the kids etc.
c) The documents that establish the basic elements of your identity in another folder. These include birth certificates, marriage certificates, passports, transcripts from university or college etc.
d) Group up the articles you have torn out of magazines, newspapers into another folder after sorting them according to the subject matter and so on.
e) Prepare a list of different folders which contain various types of documents and keep it handy, this will help you in identifying the folder which contains the document of your interest. You can also use folders of different colors to give them unique identity, and edit the list accordingly (writing color code for particular type of folder) which will definitely help you in finding out the folder without need of going through the whole bunch.
4) If you wish to put the documents which you find important in a safe deposit locker, put a photocopy of the document in the respective folder along with a note where the original was located.
5) Name all the folders so that you can refer to them quickly when the need arises. I named the documents that are contained in a folder that come under category (a) as Fingertip files, category (b) as House hold files, category (c) as Permanent files and that fall under category (d) as Reference files.
6) Go through your files once a year and discard the information that is old or out of date.
Tear the documents that you have thrown into small pieces, so that no one can misuse them. I used to get rid of the information from my files if I haven't used it for two years, and it is usually observed that people always need the documents which they discarded at a later period. If this is the case, you can always get one from the concerned authority.
I hope if you follow the above mentioned guidelines, it will help you control the chaos of locating a document of your need. I followed this and found it very effective.
Bookcase With Books
Books On The Bookshelf
E-book concept